Page 19 - BusinessPlan2016
P. 19
Financial Profile
Risk management
Corporate Improvement Objectives and monitoring
Summary of Key Targets

A1 Appendix 1 - Governance Structures

The Association is currently managed by The Board of Management schedules to meet A formal meeting between the Housing/
a volunteer Board of Management of 8 11 times per year and the Sub-Committees Technical/Finance departments takes place
members. Board Members are Shareholding plan to meet quarterly prior to board weekly to ensure good communications.
Members of the Association. The Board brings meetings but emergency meetings can be
together people who have an interest in rural held providing proper notice is given. An Team meetings with all staff are arranged
well-being and who bring a wide-ranging Annual General Meeting is held in the summer fortnightly. These meetings act as a two-way
portfolio of skills; knowledge; and background each year to consider the Final Accounts and conduit for information and feedback on
to the Association. It is possible to co-opt overall performance for the year ended 31st current issues.
Members to the Board where specialist skills March preceding. Appointments of Auditors,
are required. Members are also encouraged Chairman and other office bearers are also The office is open to the public 5 days each
to attend the various Training Programmes made at this meeting for the coming year. week between the hours of 9.00 a.m. to 5.00
arranged by the Northern Ireland Housing p.m. Outside of these hours emergency calls
Federation, the Chartered Institute of Housing Dates of all meeting are agreed in advance are handled by Telecare who have direct
and the Department For Communities. for one year and included in the Association communication with the Association’s senior
Governance Framework document. That staff and emergency contractors.
The Board of Management are keen to add document also highlights the nature of
to their numbers with particular emphasis on the Board and each sub-committee and
recruiting tenants and other rural stakeholders the cyclical processes and decision making
and will continue to market opportunities required in each meeting. The Chair of each
within the Board during the year. Sub Committee reports directly to the
main Board on the decisions reached or
There are three sub committees each made recommendations agreed and the previous
up of at least three members and attended by minutes of that particular Sub Committee are
members of the Senior Management Team and considered and approved by the Board.
the Chair of the Board.
The Chief Executive is responsible for overall
The Audit Sub-Committee reviews the day to day operation of the Association.
Association’s performance against the Senior staff are members of the Senior
agreed policies and laid down procedures Management Team. It meets regularly to
contained in the Board of Management’s act as a forum for the Chief Executive to
annually approved Audit Plan, including the consult the Senior Staff on major policy and
Corporate Risk Register. In addition to this, operational issues and to oversee submission
the Internal Audit Consultant and External of business to the Board of Management and
Auditor are also in attendance as required to its committees.
present their findings and recommendations.
The Technical Sub Committee reviews and
oversees input on Property Management,
Development and Procurement. The Finance
and General Purposes Sub Committee was set
up to monitor the financial position of the
Association and policy in all matters relating
to recruitment, reward, retention, motivation
and development of the Association’s staff.

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